Feature · Inventory

You sell a gin and tonic.
The gin on the shelf goes down.

Recipe-based stock: every item you sell uses up its ingredients, the supplier order builds itself below the stock level, you book goods receipts with one tap on delivery, and you run the stock count by storage location.

Till. Tap to sell something

StockStock levelReorder

Negative stock

0.7 l

Gin

1.12l

≈ 1.6 bottles

24 pcs

Tonic

15pcs

≈ 0.6 crates

1 kg

Coffee beans

0.56kg

≈ 0.6 bags

6 × 1 l

Milk

3.9l

≈ 0.7 cartons

24 pcs

Burger bun

14pcs

≈ 0.6 cartons

6 pcs

Beef patty

8pcs

≈ 1.3 trays

Movementsnewest first

Nothing used up yet.

Purchasing automatic

Everything is above its stock level. When something drops below, the order builds up here, rounded to bottles and cartons.

Demo. Here the stock level check runs instantly; in the live system it is scheduled in the background.

Recipes

Usage based on recipes

You attach a recipe to the product, and every sale deducts exactly what went into it. The chosen option uses its own ingredient, takeaway uses up the cup and the lid too, and the house syrup breaks down further by its own recipe, all the way to the raw ingredients. If you make the syrup ahead, it becomes “Made ahead”: it has its own stock, a Production run deducts its ingredients, and only product that is already made can be sold.

Gin and tonic

with rosemary syrup · 1 serving

Material cost

672 Ft

Service

Option

Rosemary syrup: how is it made?

Deducted per sale5 lines

1× Gin and tonicsold · Table 4

Recipe

Gin

lot 9/28 · 6,290 Ft / bottle

−4 cl359.43 Ft

Tonic

lot 10/2 · 290 Ft / pc

−1 pc290 Ft

Lime

lot 10/3 · 120 Ft / pc

−⅛ pc15 Ft

Rosemary syruprecipe within a recipe

−1 cl

Sugar

lot 9/15 · 420 Ft / kg

−8 g3.36 Ft

Rosemary

lot 10/1 · 9,000 Ft / kg

−0.5 g4.5 Ft

The oldest lot is used first (FIFO) You can also set a recipe for 10 servings For a removed item you choose: back to stock or waste

Units and purchasing

You order by the bottle. It counts in liters.
It pours in centiliters.

Stock lives in a base unit (liters, kilos, pieces), yet everywhere you see it in the unit you think in. For each product you set the purchase unit (bottle, crate, carton), and the stock level, the notification email and the order all use it, with the rounding you choose.

How you order and see it

1 bottle

Purchase unit: 0.7 l

Stock level, reorder amount, notification email, order line: all in bottles, the way you count behind the bar.

How it counts

0.7 l

Base unit

Behind the scenes every quantity runs in the base unit, so nothing slips when converting.

How it is used

17.5 × 4 cl

Serving

Every serving sold deducts its share by its recipe. One bottle makes seventeen and a half gin and tonics.

Automatic reorder · try it

Gin on the shelf0.6 bottles

0stock level: 1 bottle4

Reorder mode

Rounding

Supplier order

Drinks Depot Ltd.

Draft

ProductQty · netQuantityNet

Gin 0.7 l6 bottles37,740 Ft

target 6 − stock 0.6 = 5.40 bottles → 6 bottles

When stock drops below 1 bottle, enough is ordered to get back to 6 bottles, with the rounding you chose.

Notification email

When something drops below its stock level, we email you, in your unit.

A draft per supplier

Missing items go onto their supplier's draft order, with the purchase price.

Open it

You review it and open it. If you like, we email it to the supplier.

Goods receipt

On delivery you book it in with one tap. The expiry date is prefilled from the shelf life.

Stock count

Paper versus shelf.

You go through it location by location: in the storeroom you count pieces, at the bar you weigh the open bottle. While counting you do not see how much should be there, so you do not adjust to it. The review shows where things slipped, and when you close the count the stock is set to the counted amount.

Progress

0/6

rows counted

Status

In progress

Full stock count

Every tracked product, every storage location

Expected amount hidden

Storeroom0 / 3

Gin 0.7 l

Count · bottle

—

Burger bun

Count · pcs

—

Coffee beans

Weigh · net, tare 14 g

—

Bar0 / 1

Gin 0.7 l

Weigh · open bottle, empty 465 g, full 1130 g

—

Bar fridge0 / 2

Tonic

Count · pcs

—

Milk

Count · l

—

Tap a row: count it or weigh it, and correct it with the − / + buttons.

Count templates

“Weekly bar”, “Monthly storeroom”: save what you count regularly and start it with one tap.

Quick count at day close

After closing, the POS offers a 1–2 minute count of what sold that day, or of a rotating sample.

Several people at once

Everyone counts on their own device, and the rows merge live. Two counts cannot count the same thing.

One location is enough

Only counting the bar? For the skipped locations we use the book amount.

Traceability

Every gram leaves a trace.

Every stock change is recorded as a movement: what brought it in, what took it out, what it was worth. You can look back at what was on the shelf on any day. Before something expires we warn you by email and on the dashboard, and you write off the expired lot as waste, with a reason.

Stock movements

TimeTypeProductQuantity

10:31 Transfer inTonic+24 pcs

10:25 Order itemBurger bun−1 pcs

10:25 Order itemBeef patty−1 pcs

10:21 Order itemCoffee beans−18 g

10:21 Order itemMilk−1.5 dl

10:14 Order itemGin−4 cl

10:14 Order itemTonic−1 pcs

10:14 Order itemLime−⅛ pcs

10:09 Order itemCoffee beans−18 g

10:09 Order itemMilk−1.5 dl

10:06 Transfer outCoffee beans−500 g

10:00 Order itemGin−4 cl

10:00 Order item optionGin−4 cl

10:00 Order itemTonic−1 pcs

Stock snapshotSunday, today · now

Stock value (net)

89,149 Ft

Gin 4.3 bottles

Milk 7.8 l

MTuWThFSaSu

Lots and expiry · MilkFIFO

Lot #6 used first

received Oct 4 · expires Oct 11

1.8 l

702 Ft

Expires today. We sent an email

Lot #18

received Oct 11 · expires Oct 18

6 l

2,340 Ft

Transfers between stores

You send it out from one store and it shows up in the other. Both sides keep a record.

Valuation per lot

Every received lot is used at its own purchase price, starting with the oldest.

Waste with a reason

Expired, spoiled, damaged, tasting: every loss goes into the movements with a reason, at the till too.

Pre-orders reserve stock

A pre-order reserves the stock 12 hours before its time, and the till and the platforms see what is free.

Negative stock

You can set whether the stock level is allowed to go below zero.

Stock snapshot with export

The stock snapshot of any day can be filtered and exported to a spreadsheet in one click.

Related features

POS system Reports Multiple stores, one account

Contact

Let's talk.

Got a question, or want to see it live? Book a free online demo, or write to us! We run hospitality venues ourselves, and we test the system in our own bar too. You get fast, personal, clear help straight from us, not through a ticket system.

Hours

Every day · 09:00–18:00

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